Time: 7.00pm
Location: Congleton Town Hall
Contact: David McGifford – Chief Officer Tel: 01260 270350 Email: info@congleton-tc.gov.uk
All members sit on the Council
- Councillor Kay Wesley – Town Mayor (Chair)
- Councillor Robert Brittain – Deputy Mayor (Vice Chair)
Printable Agenda & Reports Pack 6674KB
AGENDA
1. Apologies for absence
Members are respectfully reminded of the necessity to submit any apologies for absence in advance and to give a reason for non-attendance.
2. Minutes of Previous Meetings (enclosed)
To approve and sign the minutes of the Council meeting held on the 4th April & 16th May 2024.
3. Declarations of Disclosable Pecuniary Interest
Members are requested to declare both “non-pecuniary” and “pecuniary” interests as early in the meeting as they become aware of it.
4. Questions from Members of the Public
There will be 15 minutes at each meeting to receive any questions from Members of the Public, either verbally at the meeting including those which have been received in writing 7 days prior to the meeting.
5. Urgent Items
Members may raise urgent items related to Council Business, but no discussion or decisions may be taken at the meeting.
6. Minutes of the Planning Committee
To approve and sign the minutes of the Planning Committee meetings held on the 18th January, 15th February, 21st March and 25th April 2024.
7. Minutes of the Community Committee
To approve and sign the minutes of the Community Committee meetings held on the 4th January 2024.
8. Minutes of the Town Hall and Assets Committee
To approve and sign the minutes of the Town Hall and Assets Committee meeting held on the 1st February 2024.
9. Minutes of the Environment Committee
To approve and sign the minutes of the Environment Committee meeting held on the 11th January 2024.
10. Minutes of the Finance and Policy Committee
To approve and sign the minutes of the Finance and Policy Committee meeting held on the 25th January 2024
10.1 Annual Governance and Accountability Return (AGAR) 2023-2024 (enclosed)
To approve Section 1 of the AGAR: The Annual Governance Statement 2023-2024.
To approve Section 2 of the AGAR: The Accounting Statements 2023-2024.
10.2 Budget update: Earmarked Reserves (enclosed)
To approve the use of Earmarked Reserves for Training and Legal & Professional throughout 2024-2025. RFO is to be delegated with monitoring the balance with reports back to Council via Finance and Policy Committee minutes.
10.3 Fixed Asset Register 31st March 2024 (enclosed)
To note the updated Fixed Asset Register as at 31st March 2024.
10.4 Internal Audit Report – Final Audit for 2023-24 (enclosed)
To receive the Final Internal Audit report for the year ending 31st March 2024.
10.5 Insurance Review 2024 (enclosed)
To approve the renewal of the Town Council Insurance.
11. Minutes of the Personnel Committee
To approve and sign the minutes of the Personnel Committee meeting held on 21st December 2023.
12. Town Hall Decarbonisation Project Management (enclosed)
To approve the recommendation of the company to Project Manage Phase 1 of the Town Hall Decarbonisation programme.
13. Congleton Town Council Website Contract (enclosed)
To note the report from the Website Development Working Group.
14. Amendments to councillor appointments to Committees, Macebearer and Deputy Macebearer. (enclosed)
14.1 To appoint a Deputy Macebearer
14.2 To appoint a councillor to the Finance and Policy Committee
15. Resolution to Exclude the Public and Press from Item 16
To consider passing a resolution in accordance with the Public Bodies (Admission to
Meetings) Act 1960, that the public and press be excluded from the meeting due to commercial sensitivities.
16. Provision of public toilets (to follow)
To receive an update from the Chief Officer regarding the provision of public toilets.
