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Emergency Council Meeting – 4th April 2024

Time: 7.00pm

Location: Congleton Town Hall

Contact: David McGifford – Chief Officer Tel: 01260 270350 Email: info@congleton-tc.gov.uk

All members sit on the Council

Printable Agenda & Reports Pack 1481KB


1. Apologies for absence

Members are respectfully reminded of the necessity to submit any apologies for absence in advance and to give a reason for non-attendance.

2. Minutes of Previous Meetings (Enclosed)

To approve and sign the minutes of the Council meeting held on the 22nd February 2024

3. Declarations of Disclosable Pecuniary Interest

Members are requested to declare both “non-pecuniary” and “pecuniary” interests’ as early in the meeting as they become aware of it.

4. Questions from Members of the Public

There will be 15 minutes at each meeting to receive any questions from Members of the
Public, either verbally at the meeting including those which have been received in writing
7 days prior to the meeting.

5. Urgent Items

Members may raise urgent items related to Council Business, but no discussion or decisions may be taken at the meeting.

6. Town Hall Decarbonisation Grant Offer (Enclosed)

To decide upon the offer of a grant towards the decarbonisation of the Town Hall

7. Finance and Policy matters (Enclosed)

To approve the following as recommended by the Finance and Policy Committee on the 14th of March 2024:

7.1 ICT Policy Review Report

7.2 Document Retention Policy

7.3 Business Risk Assessment

8. Commercial Partner (Enclosed)

To approve a trial for subletting the leased space of the Commercial Partners within the Town Hall for a period of 3 months

9. Website Development (Enclosed)

To approve delegated powers to the Chief Officer and website development group to appoint a suitable company for the redesign of the town council and authorise spend and movement of the Earmarked reserve to the revenue budget.

10. Meeting calendar for 2024-25 (Enclosed)

To approve the meeting calendar for the 2024-25 civic year