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Finance & Policy Committee – 23rd March 2023

Time: 7.00pm

Location: Congleton Town Hall

Contact: Serena Van Schepdael – Finance Manager/Responsible Financial Officer

Tel: 01260 270350 Email: info@congleton-tc.gov.uk

The following members sit on this committee:

Ex-Officio Members: Councillor Margaret Gartside (Town Mayor), Councillor Rob Moreton (Deputy Mayor)

Printable Agenda and Reports Pack 11054 KB


1. Apologies for absence

Members are respectfully reminded of the necessity to submit any apology for absence in advance and to give a reason for non-attendance.

2. Minutes of Previous Meetings (Enclosed)

To approve and sign the minutes of the Finance & Policy Committee held on 26th January 2023.

3. Declarations of Interest

Members are requested to declare both “pecuniary” and “non-pecuniary” interests as early in the meeting as they become known.

4. Outstanding Actions

To review any outstanding actions from previous meetings.

5. Questions from Members of the Public

There will be 15 minutes at each meeting to receive any questions from Members of the Public, either verbally at the meeting including those which have been received in writing 7 days prior to the meeting.

6. Urgent Items

Members may raise urgent items related to this committee, but no discussion or decisions
may be taken at the meeting.

7. Grant Approvals and Commitments (Enclosed)

To receive a statement showing the current position as at March 2023.

8. New Applications for Financial Assistance (Enclosed)

• 8.1 Grant Ref GR18/2223 Congleton West Ranger Unit
• 8.2 Grant Ref GR19/2223 4th Congleton Rainbows
• 8.3 Grant Ref GR20/2223 Guiding Association North West

9. New Grant Activities Monitoring Forms (Enclosed)

To receive the New Grant Activities Monitoring Form from:

• 9.1 Beartown Rickshaw (GR09/2223)
• 9.2 Our Gang (GR07/2223)
• 9.3 Bath House and Physic Gardens (GR01/2122)

10. Management Accounts

To receive the management account to 31st January 2023

11. Bank Reconciliation (Enclosed)

To receive and consider the bank reconciliation as at 31st January 2023.

12. Savings Account Balances (Enclosed)

To receive the Savings Account balances as at 31st January 2023.

13. List of Payments (Enclosed)

To receive and approve the Payments lists for January 2023.

14. Annual Review of the Business Risk Assessment (Enclosed)

To review and approve the Business Risk Assessment for 2023/24.

15. Employer Pension Discretions Policy (Enclosed)

To approve the updated Pension Discretion Policy and recommend to Council for approval and adoption to the Constitution.

16. Second Interim Internal Audit Report 2022/23 (Enclosed)

To receive the Second interim Audit for 2022-2023.

17. Petty Cash Verification (Enclosed)

To receive the verification of the Town Council’s Petty Cash Account balance.

18. CIL Report 2022-2023

To receive the CIL report for 2022-2023

19. Resolution to exclude members of the press and public from item 19 due to private Aged Debtor matters