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Finance & Policy Committee – 14th March 2024


Location: Congleton Town Hall

Contact: Serena Van Schepdael – Finance Manager/Responsible Financial Officer

Tel: 01260 270350 Email: info@congleton-tc.gov.uk

The following members sit on this committee:

Ex-Officio membersCouncillor Rob Moreton (Town Mayor)  Councillor Kay Wesley (Deputy Mayor)

Printable Agenda and Reports Pack 13914KB


1. Apologies for absence

Members are respectfully reminded of the necessity to submit any apology for absence in advance and to give a reason for non-attendance.

2. Minutes of Previous Meetings

To approve and sign the minutes of the Finance and Policy Committee held on 25th January 2024.

3. Declarations of Interest

Members are requested to declare both “pecuniary” and “non-pecuniary” interests as early in the meeting as they become known.

4. Outstanding Actions (Enclosed)

To review any outstanding actions from previous meetings.

4.1 ICT Policy Review: See Item 19.

5. Questions from Members of the Public

There will be 15 minutes at each meeting to receive any questions from Members of the Public, either verbally at the meeting including those which have been received in writing 7 days prior to the meeting.

6. Presentations to the Committee

There are none.

7. Urgent Items

Members may raise urgent items related to this committee, but no discussion or decisions
may be taken at the meeting.

8. Minutes of Working Groups

There are none.

9. Committee Items Relating to Working Groups

There are none.

10. Grant Approvals and Commitments (Enclosed)

To receive a statement showing the current position as at 29th February 2024.

11. New Applications for Financial Assistance (Enclosed)

11.1- Congleton Pride GR21/2324
11.2- The Green Tree House GR22/2324
11.3- Marton and District CofE Primary School Parent Teacher Association GR23/2324
11.4- Sol Theatre School GR24/2324
11.5- Our Gang – Congleton Scout & Guide Gang Show GR25/2324
11.6- Mossley Toddler Group GR26/2324

12. New Grant Activities Monitoring Forms (Enclosed)

12.1- Congleton Museum GR02/2324
12.2- Congleton Pride GR08/2324

13. Management Accounts including Budget Update (Enclosed)

To receive the management accounts to 31st January 2024.

14. Bank Reconciliation (Enclosed)

To receive and consider the bank reconciliation as at 31st January 2024.

15. Savings Account Balances (Enclosed)

To receive the Savings Account balances as at 31st January 2024.

16. List of Payments (Enclosed)

To receive and approve the List of payments from 1st November 2023 to 31st January 2024.

17. Internal Audit Report (Enclosed)

To receive the Second Interim Internal Audit Report.

18. Petty Cash Verification (Enclosed)

To note the Petty Cash verification by Internal Auditor on 31st January 2024.

19. ICT Policy Review (Enclosed)

To review and approved the Draft ICT Policy and recommend to Council for approval and adoption into the Constitution.

20. Document Retention Policy (Enclosed)

To review and approved the Draft Document Retention Policy and recommend to Council for approval and adoption into the Constitution.

21. CIL Report (Enclosed)

To receive the CIL report.

22. Internal Auditor & Accountant appointments (Enclosed)

To approve the services of DCK Accounting Solutions as the External Accounting and Auditing Solutions as the Internal Auditors for financial year 2024-2025.

23. Business Risk Assessment (Enclosed)

To approve the Business Risk Assessment 2024-2025 and to recommend to Council for Approval.