Finance and Policy Committee-30th September 2021

Time – 7.00pm

Location: Congleton Town Hall

Contact: Serena Van Schepdael – Finance Manager/Responsible Financial Officer

Tel: 01260 270350 Email: info@congleton-tc.gov.uk

The following members sit on this committee:

• Councillor Robert Douglas– Chair
• Councillor Russell Chadwick– Vice Chair
• Councillor Suzanne Akers Smith
• Councillor Duncan Amies
• Councillor David Brown
• Councillor Paul Duffy
• Councillor George Hayes
• Councillor Jean Parry
• Councillor Rob Moreton
• Councillor James Smith

Ex-Officio Members: Councillor Denis Murphy (Town Mayor), Councillor Margaret Gartside (Deputy Mayor)

Printable Agenda and Reports Pack PDF 5051KB

AGENDA

1. Apologies for absence

Members are respectfully reminded of the necessity to submit any apology for absence in advance and to give a reason for non-attendance.

2. Minutes of Previous Meetings (Enclosed)

To approve and sign the minutes of the Finance & Policy Committee held on 29^th July 2021.

3. Declarations of Interest

Members are requested to declare both “pecuniary” and “non-pecuniary” interests as early in the meeting as they become known.

4. Outstanding Actions

To review any outstanding actions from previous meetings.

• 29^th July 2021 – To review the Grants and Funding Policy – This item will be included on the agenda of the next Finance and Policy Committee in November 2021.

5. Questions from Members of the Public

There will be 15 minutes at each meeting to receive any questions from Members of the Public, either verbally at; the meeting including those which have been received in writing 7 days prior to the meeting.

6. Urgent Items

Members may raise urgent items related to this committee, but no discussion or decisions may be taken at the meeting.

7. Grant Approvals and Commitments 2021/22 (Enclosed)

To receive a statement showing the current position as at 31^st July 2021.

8. New Applications for Financial Assistance (Enclosed)

• Grant Ref GR06/2122 – Heath View Garden Residents
• Grant Ref GR07/2122 – The Green Tree House

9. New Grant Activities Monitoring Forms

To receive any New Grant Activities Monitoring forms.

10. Review and Amendments to the Financial Regulations (Enclosed)

To approve the updates to the Financial Regulations to recommend to Council on 21^st October 2021 for inclusion in the Council’s constitution.

11. Artifacts and Treasures Revaluations(Enclosed)

To receive the updated revaluations on the Council’s Artifacts and Treasures.

12. Notice of Conclusion of Audit for 2021(Enclosed)

To receive the final audit for year ending 31^st March 2021 from the External Auditors and to recommend to Council on 21^st October 2021 for approval.

13. Bonfire and Fireworks Display(Enclosed)

To approve to underwrite the insurance costs for the Annual Rotary Bonfire Display, and to recommend this to Council on 21^st October 2021 that in the event of any losses Council approve the spend from Ear Marked Reserves of up to £5,000.

14. First Floor Improvement Grant (Enclosed)

To agree the proposal and approve a budget code for the First Floor Improvement Grant scheme, and in accordance with our Financial Regulations, to recommend this to Council on 21^st October for approval.

15. Direct Debit and BACS Approval (Enclosed)

• To note the Direct Debit list
• To approve that Direct Debit payments continue for relevant suppliers
• To approve that payments by BACS transfer to pay suppliers continues
• In line with our Financial Regulations, recommend 1, 2 and 3 to Council on 21^st October 2021 for approval.

16. Management Accounts(Enclosed)

         To receive and consider the Management Accounts 31^st July 2021.

17. Bank Reconciliation(Enclosed)

         To receive and consider the bank reconciliation as at 31^st July 2021.

18. Savings Account Balances(Enclosed)

         To receive and consider the Savings Account balances as at 31^st July 2021.

19. List of Payments (Enclosed)

         To receive and approve the Payments lists between 1^st July and 31^st July 2021.