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Finance & Policy Committee – 6th June 2024


Location: Congleton Town Hall

Contact: Serena Van Schepdael – Finance Manager/Responsible Financial Officer

Tel: 01260 270350 Email: info@congleton-tc.gov.uk

The following members sit on this committee:

Ex-Officio membersCouncillor Kay Wesley (Town Mayor)  Councillor Robert Brittain (Deputy Mayor)

Printable Agenda & Reports Pack 9936KB


1. Apologies for absence

Members are respectfully reminded of the necessity to submit any apology for absence in advance and to give a reason for non-attendance.

2. Minutes of Previous Meetings

To approve and sign the minutes of the Finance and Policy Committee held on 14th March 2024.

3. Declarations of Interest

Members are requested to declare both “pecuniary” and “non-pecuniary” interests as early in the meeting as they become known.

4. Outstanding Actions 

There are none.

5. Questions from Members of the Public

There will be 15 minutes at each meeting to receive any questions from Members of the
Public, either verbally at the meeting including those which have been received in writing
7 days prior to the meeting.

6. Presentations to the Committee

There are none.

7. Urgent Items

Members may raise urgent items related to this committee, but no discussion or decisions
may be taken at the meeting.

8. Minutes of Working Groups

There are none.

9. Committee Items Relating to Working Groups

There are none.

10. Grant Approvals and Commitments (Enclosed)

To receive a statement showing the current position as at 31st March 2024.

11. New Applications for Financial Assistance (Enclosed)

11.1- Congleton Players- GR01/2425
11.2- Congleton Pride-GR02/2425
11.3- Congleton Museum-GR03/2425

12. New Grant Activities Monitoring Forms (Enclosed)

12.1- Company Corner-GR03/2223
12.2- Congleton Rotary-GR20/2324
12.3- CAUSN- GR07/2324
12.4- Congleton West Rangers- GR18/2223
12.5- Vale Allotments Association- GR06/2324
12.6- 4th Congleton Rainbows- GR19/2223

12.7-Trinity Amateur Operatic Society – GR18/2324

13. Management Accounts including Budget Update (Enclosed)

To receive the management accounts to 31st March 2024.

14. Bank Reconciliation (Enclosed)

To receive and consider the bank reconciliation as at 31st March 2024.

15. Savings Account Balances (Enclosed)

To receive the Savings Account balances as at 31st March 2024.

16. List of Payments (Enclosed)

To receive and approve the List of payments from 1st December 2023 to 31st January 2024 and 1st February to 31st March 2024.

17. Internal Audit Report (Enclosed)

To receive the Second Interim Internal Audit Report.

18. Supplier Invoice (Enclosed)

To approve invoice 136584 for Four Oaks Nurseries, total due £10,554.52 (8795.43 plus VAT) for In Bloom supplies.  (N.B Income is offset against the total due).

19. Direct Debit Set Up (Enclosed)

To approve the request to pay all Water Rates and the In Bloom & Information Centre Business Rates by Direct Debit.